Workshop on Energy Resiliency Principle

• Country: Japan
• Summary: Workshop on Energy Resiliency Principle
• JPT Ref No: 52876420
• Deadline: 18 May 2021
• Financier: Asia-Pacific Economic Cooperation (APEC)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: EWG 07 2020A
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• Description:
• Request for proposals are invited for Workshop on Energy Resiliency Principle. Request for Proposal (RFP) EWG 07 2020A - Workshop on Energy Resiliency Principle Introduction A The APEC Secretariat is seeking proposals for the provision of the Services described in RFP Schedule 1 - Statement of Requirement. B Each Bidder to this RFP is expected to: (i) fully inform themselves on all aspects of the work required to be performed; (ii) submit its proposal on the template provided at RFP Schedule 2 - Proposal, including the signed Declaration by Bidder at the end of Schedule 2; and (iii) submit its proposal in accordance with RFP Schedule 1 - Statement of Requirement and with due note of RFP Schedule 5 - Evaluation Criteria. C Each Bidder, by submitting its proposal, agrees that the proposal is subject to the RFP Schedule 4 - Standard Conditions of Proposal, and agrees to comply with those conditions. Acceptance of a proposal will occur only when a contract is executed. Any Contract will incorporate the APEC policies and guidelines identified in RFP Schedule 3 - Special Conditions of Proposal and the contract at RFP Schedule 6 - Standard Contract Conditions. D Bids from contractors based in non-member economies and bids from international organisations may be considered. However, priority is given to suitably qualified tenders from member economies. Structure of the RFP The RFP has six parts:  Schedule 1: Statement of Requirement  Schedule 2: Proposal Template  Schedule 3: Special Conditions of Project Proposal  Schedule 4: Standard Conditions of Request for Proposal  Schedule 5: Evaluation Criteria  Schedule 6: APEC Standard Contract Conditions RFP Schedule 1 - Statement of Requirement Key Dates and Details Event Dates Closing Time for submission of Proposals 18 May 2021 at 17:00 Singapore time. Method to Submit Proposal The Proposal must be submitted in electronic copy, indicating the project number. The Proposal (in PDF format) is to be submitted in the same email message to the Project Overseer and the Program Director (indicated below) by the closing time specified above: Attention: Mr. Masaomi KOYAMA Designation: Overseas Energy Infrastructure Office, International Affairs Division, Agency for Natural Resources and Energy, Ministry of Economy, Trade and Industry, Japan E-mail address:hayamizu-daisuke@meti.go.jp; ito-tetsuro@meti.go.jp Attention: Tetsuya SHIMOKAWA Designation: Program Director E-mail address: ts@apec.org Proposals lodged in any manner other than as detailed in this paragraph, or are submitted after the deadline shall be deemed to be invalid and may be excluded from consideration. Contact Officer Mr. Daisuke HAYAMIZU, International Affairs Division, Agency for Natural Resources and Energy, Ministry of Economy, Trade and Industry, Japan 1-3-1, Kasumigaseki, Chiyoda-ku, Tokyo, 100-8901, Japan hayamizu-daisuke@meti.go.jp Expected date of Contract 8 June 2021 Date Services are to be completed The Services are required to be completed on or before 30 November 2021 The Services The APEC Secretariat is seeking proposals for the online Workshops in 3 APEC economies to promote dissemination of the APEC Energy Resiliency Principle for the capacity building and develop APEC Energy Resilience guideline. 1. Background In recent years, damage caused by natural disasters such as earthquakes and typhoons has become enormous, and unfortunately, APEC member economies especially suffer from those disasters as they occur frequently in the APEC region, which also cause severe damage on the energy infrastructure. Thus, to build energy systems which are resilient against natural and manmade disasters in the APEC region has been an emerging issue. In the Cebu Declaration, the Energy Ministers of Member Economies of APEC affirmed the importance of energy resilience to promote energy security and achieve sustainable development in 2015 APEC Energy Ministerial Meeting with the theme of “Towards and Energy Resilient APEC community” held in Cebu, Philippines. Besides the Energy Ministers recognize importance of quality energy infrastructure, energy supply diversity, energy efficiency and energy access to promote energy resilience of the region. In this narrative, Energy Working Group (EWG), led by Japan, developed the APEC Energy Resiliency Principle (hereinafter as “the Principle”) with the great help of Energy Resilience Task Force (ERTF) and APEC member economies. The Principle, which was endorsed at the EWG59 held in August 2020, is compiled of norms and concrete measures that stakeholders in each economy should voluntarily pay attention to and implement in order to improve energy resilience, rather than mandatory or compulsory documents. In the Principle, it is stated that establishment of detailed guidelines to support formulation of energy resiliency enhancement plans in APEC member economies is one of the follow-up actions. In this project it is expected that the information and discussions obtained in the workshops will be used to create one general Guidelines named the APEC Energy Resiliency Guidelines. After completion of the Guidelines, next step will be to establish sectoral guidelines, but this is out of this contract-s scope. This project will contribute to support building resilient energy systems as well as the low carbon cities in APEC member economies, and will generate benefits for all APEC economies, particularly developing economies, which can find it difficult to respond to climate related disasters. The project aims to bring together people working in public and private organizations in the energy sector in each economy, to exchange and share experience and views. [Reference] APEC Energy Resiliency Principle http://mddb.apec.org/Documents/2020/EWG/EWG59/20_ewg59_023.pdf 2. Objectives of the project The main objectives of this project are, by means of holding three online workshops: 1) to promote dissemination of the APEC Energy Resiliency Principle in order to build the capacity of people in public and private organizations related to energy sector in developing economies; and 2) to share experiences and perspectives on the outline of Energy Resiliency Guidelines (to be prepared by the contractor) and specific measures, and establish the Guidelines based on the input obtained from these discussions. 3. Scope of Services 3.1 Description of Services The Contractor is requested to conduct the following tasks: (a) Formulate an outline of Energy Resiliency Guideline as a basis for discussion before holding online workshops; (b) Hold three online workshops on energy resiliency in 3 economies (i) In consultation with the PO, select three economies to host the workshops, endeavouring to select an economy from East Asia, ASEAN, and South America to ensure regional diversity; (ii) Develop agendas for each workshop based on the characteristics of the above regions, in consultation with the PO and host economy. The basic structure of the agenda will consist of an explanation of the principles and draft outline of the Guidelines, presentations by three to four speakers, and a panel discussion or Q&A session. Each workshop will run for about 1.5h - 2h; (iii) Select and recruit appropriate speakers and facilitators from government officials, experts, researchers, energy supply industries, industrial and general energy consumers, financial institution base on the agendas. Speakers are expected to present case studies and good practices of actual disaster experiences and crisis response efforts. Facilitators are expected to moderate panel discussions or Q&A sessions; (iv) Develop a General Information Circular (GIC) and invite various stakeholders from governments, energy supply industries, industrial and general energy consumers, financial institution for online workshops. (v) Hold online workshops separately to gather more various inputs while bearing in mind that each region has a different energy environment. (vi) Get the feedback from the participants to evaluate the changes of participants' awareness about resilience-related activities before and after the workshop, and level of understanding of the Principle; (c) Formulate the Project Summary Report including information shared at the workshops, outcomes and recommendations from online workshops that will be presented to EWG and ERTF. This report will be roughly 40 pages and consist of cover page, table of contents, introduction, summaries of workshop including presentation, case studies of the measure to tackle disasters and the discussions at the workshop, conclusion and suggestions; and (d) Draft the APEC Energy Resiliency Guidelines based on discussions, outcomes and recommendations from online workshops. The Guidelines will be a standalone, separate document from the Project Summary Report, between 20-30 pages and will be published as an APEC publication. * The Contractor will be asked to attend EWG and associated meetings to report on the progress of workshops and the Guidelines. 3.2 Expected Outputs and Timelines 3.3 Expected Milestone Payments Schedule # Services Format and Quantity Means of Verification Services Delivery Date Payment Due (in US$, inclusive of taxes)* 1 Submission of Outline of APEC Energy Resilience 2 hard copies and 1 electronic copy to the Project Overseer Written acceptance and certification from the Project Overseer 30 July 2021 US$36,000 # Timeline Activities Outputs Format 1 June - July 2021 Developing an outline of “APEC Energy Resilience Guidelines” Outline of APEC Energy Resilience Guidelines Language: English Format: PDF 2 June - July 2021 Investigating the workshop agenda, candidate speakers, and consulting with candidate member economies and APEC secretariat about the contents Workshop agenda Language: English Format
• Documents:

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